Fees

Below are the registration fees and refund policy for the 2013 VCCS New Horizons Conference. The fee goes up after February 15, 2013, so be sure register early!

VCCS

  • Conference Fee: $145.00
  • Discounted Fee (if registered by Friday, February 15, 2013): $95.00

Non-VCCS

  • Conference Fee: $245.00
  • Discounted Fee (if registered by Friday, February 15, 2013): $195.00

To register, please visit our Cvent registration site.

Registration Types

VCCS

Open to any individual that is employed by the VCCS (i.e. Full-time Teaching Faculty, Adjunct (Part-time) Teaching Faculty, Administrative, Classified, Professional, etc.)

The VCCS registration type covers: conference materials; one (1) night’s lodging and tax (per attendee); plus the following meals:

  • Wednesday, April 3 – opening luncheon and evening reception
  • Thursday, April 4 – breakfast, luncheon, reception, and EIE Awards banquet dinner
  • Friday, April 5 – breakfast

Registration does not cover a second night’s lodging, meals other than specified above, mileage or parking.

Whether you are staying at the Hotel Roanoke or the Sheraton, the VCCS will cover one (1) night’s lodging and tax for every attendee whose campus is 50 or more miles from the Hotel Roanoke, full-time and adjunct alike.

Attendees who share a room with another VCCS employee are entitled to two nights’ coverage (one night per employee). The name of the roommate must be listed with the hotel and be registered for the New Horizons Conference.

Attendees who book as a single are responsible for the second night’s accommodations themselves.

Hotel reservations are separate and the responsibility of the attendee. See our Hotels page for more information.

Non-VCCS

Open to individuals that work outside of the VCCS.

The Non-VCCS registration type covers: conference materials and the following meals:

  • Wednesday, April 3 – opening luncheon and evening reception
  • Thursday, April 4 – breakfast, luncheon, reception, and EIE Awards banquet dinner
  • Friday, April 5 – breakfast

Registration does not cover lodging, meals other than specified above, mileage or parking.

Payment Options

If you are paying for your own conference registration you may pay by “Check” or “Credit Card.” If your college is paying for your conference registration, please select “College Pay.”

Check

  • Checks should be made payable to “Virginia Community College System – Account 162029″.
  • Mail your completed check along with a copy of your confirmation to Nancy Harris, Virginia Community College System, Office of Professional Development, 101 N. 14th Street, 15th Floor, Richmond, Virginia 23219.

Credit Card

  • We accept Visa, MasterCard, American Express, and Discover.
  • This credit card transaction will appear on your statement as “H3NWMXW8BJS – VCCSVA002″.

College Pay (VCCS option only)

  • A copy of your registration will be sent to the email address of the person you indicated as authorizing party, and an invoice will be sent to your college business manager.

Invoicing

After completing the registration process on Cvent, you will receive a confirmation e-mail. Please save this e-mail as it will reference your confirmation number with links to gain entry to your registration details. From these links you may view, modify, or cancel your registration. Please be aware of the modification and cancellation deadlines.

Using the links in your confirmation email, please use the information on the “Confirmation” tab as your invoice for billing or receipt of payment. The Office of Professional Development staff will not send additional invoices unless specifically requested.

Please note: If you are registered as a VCCS registration type and selected “College Pay” for your payment option an invoice will be sent to your college business manager.

Modifications

Registrants may modify their conference registration until March 8, 2013.

To modify your registration, you may:

  • click on the link in your confirmation email and click on the “My Registration” tab. You will be asked to confirm your confirmation number. Once you are signed in, you can click on the “Modify” icon to modify your registration; or
  • visit the Registration page or the Event Summary page on the Cvent registration site. Click on the “Already Registered” link and enter your email address and confirmation number. Once you are signed in, you can click on the “Modify” icon to modify your registration. 

If you do not have your confirmation number, you can request that Cvent email it to you. Modifications are the responsibility of the registrant.

Cancellations

To cancel your registration, you may:

  • click on the link in your confirmation email and click on the “My Registration” tab. You will be asked to confirm your confirmation number. Once you are signed in, you can click on the “Unregister” icon to cancel your registration; or
  • visit the Registration page or the Event Summary page on the Cvent registration site. Click on the “Already Registered” link and enter your email address and confirmation number. Once you are signed in, you can click on the “Unregister” icon to cancel your registration.

If you do not have your confirmation number, you can request that Cvent email it to you. Cancellations are the responsibility of the registrant.

Refunds

  • For a full refund (100%), you must cancel your registration by March 8, 2013.
  • To receive a 50% refund, you must cancel by March 24, 2013.
  • No refunds will be given after March 25, 2013.